AGM minutes 2010
Jul. 30th, 2011 11:22 pm![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
daiseechain posting in ![[community profile]](https://www.dreamwidth.org/img/silk/identity/community.png){kind=small}
writercon_ukThe minutes for the AGM were supposed to be posted by yours truly and they weren't, as was the new Charter which will be my next post. I apologise and you will no doubt all want to fire me now as secretary for which I certainly wouldn't blame you.
Anyway, here they are, as ably minuted and typed up by last year's clearly much better secretary kitty_poker1 (with minor formatting modifications made to allow for LJ).
Just_sue(Chair)
ThisMaz (Treasurer)
kitty_poker1 (Secretary)
Bogwitch
Kazzy_cee
Hesadevil
Darkhavens
Quinara
Ningloreth
Shapinglight
Eternal_red
Peasant
Brutti_ma_buoni
Sueworld2003
Hils
Wildcate
Curiouswombat
Speakr2customrs
Gillo
Daiseechain
Booster17
Lilachigh
Mirasol
Just_sue opened the meeting by welcoming the members and thanking them for making Midimeet 2010 another highly successful event.
The Minutes were reviewed and agreed without dissent.
Just_sue extended thanks to ThisMaz and kitty_poker1 for their efforts in helping to organise the event and for their collaboration on the Management Committee over the past two years. ThisMaz and kitty_poker1 reciprocated, thanking Just_sue for her excellent work as Chair.
The decision to use the Ramada Hotel, Coventry, was made in consultation with ThisMaz and kitty_poker1 after making exhaustive enquiries of potential venues, taking into account accessibility, facilities and cost. She undertook the booking of the venue while ThisMaz undertook to take fees for the event.
Programming was handled by kitty_poker1 and well supported by member volunteers.
The programme itself was designed and printed by Kazzy_cee, who also provided technical support for the event, and the Committee’s grateful thanks were extended.
Goody bags for were again organised by Bogwitch and personalised for each attending member. Her hard work also received grateful thanks from the Committee.
Thanks were extended to all who provided invaluable contributions to the success of the event, as volunteers, donors of raffle prizes and/or speakers.
ThisMaz presented her report for the approval of the members. She noted that the increased membership subscription had covered the room fee and goody bag costs with a small excess to carry forward, largely thanks to Just_sue’s excellent negotiating skills.
The members were asked to vote on whether or not Midimeet 2011 should take place.
The members were then asked to vote on whether the venue should again be the Ramada Hotel, Coventry.
Nominations were requested with the following results:
i. Daiseechain nominated herself as Secretary. Nomination was seconded and approved by acclamation.
ii. Hesadevil nominated Gillo as Chair. Nomination was seconded and approved by acclamation.
iii. Hesadevil nominated Curiouswombat as Treasurer. Nomination was seconded and approved by acclamation.
The use of the word ‘Midimeet’ was queried and it was agreed it was redundant and the event should henceforth be known simply as WriterConUK.
The revised Charter was presented and revised in accordance with the wishes of the members to exclude the word ‘Midimeet’ and include on-line forms of communication in addition to Livejournal.
Hils agreed to set up a Twitter account.
It was agreed the Charter should be posted on the WriterConUK Livejournal by the Secretary with a note that it would be presumed to have been accepted by all members if no dissenting comments were received within 30 days from posting.
Just_sue again thanked all members for their contributions and attendance and closed the meeting.
Hesadevil proposed a vote of thanks to the members of the outgoing MC which was passed by acclamation.
Anyway, here they are, as ably minuted and typed up by last year's clearly much better secretary kitty_poker1 (with minor formatting modifications made to allow for LJ).
WriterConUK AGM Minutes
Sunday, 8th August 2010
Hillman Hunter Suite, Ramada Hotel, Coventry
Hillman Hunter Suite, Ramada Hotel, Coventry
Present:
Just_sue(Chair)
ThisMaz (Treasurer)
kitty_poker1 (Secretary)
Bogwitch
Kazzy_cee
Hesadevil
Darkhavens
Quinara
Ningloreth
Shapinglight
Eternal_red
Peasant
Brutti_ma_buoni
Sueworld2003
Hils
Wildcate
Curiouswombat
Speakr2customrs
Gillo
Daiseechain
Booster17
Lilachigh
Mirasol
1. Welcome/Opening Remarks
Just_sue opened the meeting by welcoming the members and thanking them for making Midimeet 2010 another highly successful event.
2. Minutes of WriterConUK 2009 AGM
The Minutes were reviewed and agreed without dissent.
3. Chair’s Report
Just_sue extended thanks to ThisMaz and kitty_poker1 for their efforts in helping to organise the event and for their collaboration on the Management Committee over the past two years. ThisMaz and kitty_poker1 reciprocated, thanking Just_sue for her excellent work as Chair.
The decision to use the Ramada Hotel, Coventry, was made in consultation with ThisMaz and kitty_poker1 after making exhaustive enquiries of potential venues, taking into account accessibility, facilities and cost. She undertook the booking of the venue while ThisMaz undertook to take fees for the event.
Programming was handled by kitty_poker1 and well supported by member volunteers.
The programme itself was designed and printed by Kazzy_cee, who also provided technical support for the event, and the Committee’s grateful thanks were extended.
Goody bags for were again organised by Bogwitch and personalised for each attending member. Her hard work also received grateful thanks from the Committee.
Thanks were extended to all who provided invaluable contributions to the success of the event, as volunteers, donors of raffle prizes and/or speakers.
4. Treasurer’s Report
ThisMaz presented her report for the approval of the members. She noted that the increased membership subscription had covered the room fee and goody bag costs with a small excess to carry forward, largely thanks to Just_sue’s excellent negotiating skills.
Decision:
Approved unanimously.6. Future Events
The members were asked to vote on whether or not Midimeet 2011 should take place.
Decision:
Approved unanimously.The members were then asked to vote on whether the venue should again be the Ramada Hotel, Coventry.
Decision:
Approved unanimously. 6. Any Other Business
a. Membership of the Committee
Nominations were requested with the following results:
i. Daiseechain nominated herself as Secretary. Nomination was seconded and approved by acclamation.
ii. Hesadevil nominated Gillo as Chair. Nomination was seconded and approved by acclamation.
iii. Hesadevil nominated Curiouswombat as Treasurer. Nomination was seconded and approved by acclamation.
b. Name of Event
The use of the word ‘Midimeet’ was queried and it was agreed it was redundant and the event should henceforth be known simply as WriterConUK.
c. Charter
The revised Charter was presented and revised in accordance with the wishes of the members to exclude the word ‘Midimeet’ and include on-line forms of communication in addition to Livejournal.
Hils agreed to set up a Twitter account.
It was agreed the Charter should be posted on the WriterConUK Livejournal by the Secretary with a note that it would be presumed to have been accepted by all members if no dissenting comments were received within 30 days from posting.
7. Closing Remarks
Just_sue again thanked all members for their contributions and attendance and closed the meeting.
Hesadevil proposed a vote of thanks to the members of the outgoing MC which was passed by acclamation.
